Privacy Policy for MindArchive

Last updated: 2026-08-17

Overview

MindArchive is a Chrome extension for exporting AI conversations and managing web content locally. It helps you:

Export AI chat conversations from 10 platforms (ChatGPT, Claude, DeepSeek, Gemini, and more) as Markdown, PDF, Word, HTML, CSV, or JSON — via inline icon, right-click menu, popup panel, or checkbox selective export
Organize exported conversations and web content into a local, searchable Markdown knowledge base with categories and tags
Edit content with a built-in WYSIWYG Markdown editor before or after export
View and edit local .md files directly in Chrome
Quick-capture notes via the side panel
Remember form inputs across websites with the form memory feature
Manage bookmarks with built-in bookmark organization tools
Back up your knowledge base to your own GitHub repository
Enhance content with AI-generated titles, tags, summaries, and content cleanup (optional — requires your own API key)

Supported AI chat platforms for content extraction: ChatGPT, Claude, DeepSeek, Gemini, Kimi, Grok, Qwen (通义千问), Copilot, Perplexity, Doubao (豆包), MiniMax, Dola, and other AI chat websites.

The extension does not use analytics, tracking, telemetry, or advertising. The developer does not operate any backend servers and does not automatically receive your data.

Data Collection

MindArchive does not automatically collect, track, or transmit your personal data. There is no analytics SDK, no telemetry, and no background data upload of any kind.

The sole exception is the optional feedback form, which you may choose to submit manually (see Feedback section below).

Local Storage

MindArchive stores data in two ways, all on your device:

Knowledge Base — Real Files on Your Disk

Knowledge base entries are stored as standard .md files in a folder you choose on your computer. This uses Chrome's File System Access API. Your files are regular Markdown files with YAML frontmatter — you can open, edit, copy, or back them up with any tool. Uninstall the extension and your files remain exactly where they are.

The extension also stores supporting data for the knowledge base on your disk:

Categories and tags — Organizational structure (.ue-data/data/categories.json)
Search index — Full-text search index for fast local search (.ue-data/data/search-index.json)
File handles — Persisted in IndexedDB so you don't need to re-authorize folders on every session (ue-file-handles database)

Extension Settings — Chrome Storage

Preferences and configuration are stored using Chrome's storage.local API:

Settings — Your preferences, export format defaults, theme, language
LLM configuration — Your chosen provider, model, custom prompts, and API key
GitHub sync configuration — Your GitHub personal access token, repository name, and branch
Sync cache — Content hashes used to detect changes for incremental GitHub backup (computed locally)
Role label templates — Custom role label styles
Form memory — Remembered form inputs organized by domain

Additionally, your settings (role labels, export preferences, and other configurations) are automatically backed up to a local YAML file alongside browser storage. This allows full recovery from local files if browser data is ever cleared. This backup is written to your chosen storage folder and does not leave your device.

No data leaves your device unless you explicitly initiate one of the opt-in features below.

User Feedback (Optional)

MindArchive includes a feedback form accessible from the extension UI. When you choose to submit feedback, the following information is sent to a GitHub Issues repository (runday/universalExport-feedback) controlled by the developer:

Rating — Your 1–5 star rating
Message — Your written feedback or bug description
Bug flag — Whether you marked the submission as a bug report
Extension version — To help diagnose issues
User-Agent string — Truncated to 100 characters (identifies browser and OS version)
Browser locale — e.g. "en", "zh-CN"
Timestamp — When the feedback was submitted

This data is used solely to triage bug reports and improve the extension. No feedback is submitted unless you fill out the form and click the submit button. Feedback submissions are routed through the extension's background Service Worker directly to the GitHub API — no intermediate server is involved.

AI Processing (Optional Feature)

AI enhancement is disabled by default. To use it, you must explicitly enable it in Settings and provide your own API key for one of the supported LLM providers.

When enabled:

Selected chat content is sent directly from your browser (via the extension's background Service Worker) to the LLM provider you configure
The extension acts as a client only — it does not route traffic through any intermediate server
Content is only sent when you take an explicit action (export, save to knowledge base, or run AI enhancement)
The extension never scans pages or reads conversations without your action
Your API key is stored in Chrome's local storage and transmitted only to the provider's official API endpoint
You can configure custom system prompts for each AI task (title, tags, summary, denoise, category, source detection)

Supported LLM providers:

DeepSeek — api.deepseek.com
OpenAI — api.openai.com
Anthropic Claude — api.anthropic.com
Google Gemini — generativelanguage.googleapis.com
Ollama — Runs entirely on your machine; content is sent to localhost:11434 and never leaves your device
Custom endpoint — Any OpenAI-compatible API endpoint you configure (e.g. Alibaba Qwen, ByteDance Doubao, or a self-hosted model)

You are responsible for complying with your chosen LLM provider's terms of service and privacy policy.

GitHub Backup (Optional Feature)

If you enable GitHub backup:

Your knowledge base entries and categories are pushed as Markdown files to a GitHub repository that you own and control
Your GitHub personal access token is stored locally in Chrome's storage.local
You control the repository visibility — private is recommended for sensitive content
Sync is incremental: only changed files are uploaded, using content hashing to detect modifications locally before any network request
You can also download (restore) your knowledge base from GitHub at any time
All communication is between your browser and the GitHub API (api.github.com) — the developer is not involved

Obsidian Integration (Optional Feature)

When you use the "Send to Obsidian" feature:

The extension writes a Markdown file directly to a subdirectory inside your Obsidian vault using Chrome's File System Access API
You select which vault folder to use; the extension remembers your choice locally
The file includes a YAML frontmatter with title, source URL, creation date, and tags
No data is transmitted over the network — all file operations are local to your device

Side Panel

The extension provides a side panel for quick note capture. Notes you write in the side panel are stored locally alongside your other knowledge base entries. The side panel does not transmit data anywhere.

Form Memory (Optional Feature)

MindArchive includes a form memory feature that can automatically remember text you type into form fields across websites. This feature:

Is active by default but can be paused or disabled at any time
Only records text from <input> and <textarea> fields — password fields are always excluded
Filters out very short inputs (fewer than 2 characters) to avoid noise
Stores all remembered text locally in Chrome's storage.local — no data is transmitted over the network
Organizes memories by domain so you can quickly recall previous inputs for a specific website
Provides a searchable history accessible from the extension's dashboard

You can clear all form memory data at any time from the extension settings. No form data leaves your device.

Permissions

The extension requests the following Chrome permissions:

Permission	Purpose
`contextMenus`	Add export options to the right-click menu
`activeTab`	Access the current tab when you invoke an export action
`scripting`	Run export and content extraction logic on the current page
`tabs`	Open the preview page, dashboard, and markdown viewer in new tabs
`downloads`	Save exported files to your computer
`storage` / `unlimitedStorage`	Store knowledge base entries, settings, and sync cache locally
`sidePanel`	Provide a side panel for quick note capture
`bookmarks`	Enable bookmark management features (create, organize, and search browser bookmarks)

Host Permissions

The extension requests access to the following URLs:

Host	Purpose
`<all_urls>`	Detect and extract content from any AI chat platform you visit. Content scripts are injected on all pages to enable right-click export and automatic platform detection, but do not read or transmit page content until you take an action.
`https://api.deepseek.com/*`	Call DeepSeek API for AI enhancement (only when configured)
`https://api.openai.com/*`	Call OpenAI API for AI enhancement (only when configured)
`https://api.anthropic.com/*`	Call Anthropic Claude API for AI enhancement (only when configured)
`https://generativelanguage.googleapis.com/*`	Call Google Gemini API for AI enhancement (only when configured)

Host permissions for LLM APIs are declared so the extension's Service Worker can make direct fetch() calls to those endpoints, bypassing the restrictive Content Security Policy of AI chat websites. No traffic is routed through any server controlled by the developer.

Additionally, if you use GitHub backup or submit feedback, the extension communicates with https://api.github.com. If you use Ollama, the extension communicates with http://localhost:11434 on your machine.

Third-Party Services

This extension integrates with third-party LLM API providers solely as a client. When you use AI features, your selected content is sent to the provider you configure. Please refer to their respective privacy policies:

If you configure a custom OpenAI-compatible endpoint, please refer to that provider's privacy policy. If you use GitHub backup or the feedback form, the GitHub Privacy Statement also applies.

Children's Privacy

This extension is not directed at children under the age of 13. It does not knowingly collect personal information from children.

Changes to This Policy

We may update this privacy policy from time to time. Changes will be reflected on this page with an updated "Last updated" date.

Contact

If you have questions about this privacy policy, please contact:

Email: latnasm@gmail.com